KOVA
Book a 15-min Bottleneck Call

Stop manual work from creeping in.

We map and fix your internal bottlenecks so teams spend time on strategy, not copy-paste.

First improvements typically ship in 7–14 days, led by senior operators.

Book a 15-min Bottleneck CallSee how it works
Less manual coordination
Ops automation with n8n/Airtable
Fewer dropped handoffs
More deep work time

Leave with a 1-page bottleneck map, a prioritized automation plan, and a clear recommendation for next steps.

15h+
Weekly Headspace Recovered
4x
Faster Response Time
0%
Dropped Handoffs

Proof it works in real operations

A few outcomes teams see when systems stop relying on memory, follow-ups, and manual coordination.

Personalized outreach without writing emails

Before

High-value leads needed custom research and personalized messaging, so outreach was slow and inconsistent.

After

Each lead gets a tailored draft automatically. You do a quick review, hit send, and it’s logged and tracked.

Result

Outreach time per lead dropped from hours to 1 minute of review, while keeping the message genuinely personal.

"“It finally feels like we can scale outreach without turning it into spam.”"

George, CEO, Video Production

Website quotes in 5 minutes, not multiple hours

Before

Estimating a custom website meant translating vague requests into scope and pricing, which took hours every time.

After

We capture requirements in a structured intake, generate a line-item estimate and timeline from their pricing rules, then the team does a fast review before sending.

Result

Quotes went from multiple hours to 5 minutes plus a quick review.

"“We respond to leads the same day now, and pricing is consistent across the team.”"

Vlad, Head of InChain

Field expenses captured in one message

Before

Card expenses in the field were scattered across photos, texts, and notes, so the bookkeeper had to chase details every week.

After

The team messages a Telegram bot with the vendor, amount, and a receipt photo. Everything gets organized and delivered to bookkeeping in a weekly pack.

Result

No more missing receipts, and weekly reconciliation takes a fraction of the time.

"“Now it’s one message and done. No end-of-month receipt panic.”"

Gary, Field Producer

Protect your attention

It's your best asset. Stop spending it on repetitive low-value tasks.

Outcome

More time for deep work

Fewer interruptions and fewer handoffs that require you to step in.

Outcome

A calmer operating rhythm

Clear cadence, fewer fire drills, and less “we should sync” just to move work forward.

Outcome

Less copy/paste, fewer busy steps

Information moves where it needs to go automatically, with consistent formatting.

Outcome

Progress without constant checking

Updates happen by default, and you only get pulled in when something needs attention.

Core Capabilities

The principles that guide our system design. We don't just patch holes; we rebuild the foundation.

Bottleneck Mapping

We identify exactly where energy and information leak in your daily operations.

Simplify Before Automate

We remove unnecessary steps and decisions before building any technology.

Single Source of Truth

No more chasing data across 5 different tabs. One place for everything.

Clear Ownership

Systems that define exactly who does what, when, and how.

Quiet Reliability

Automations that run silently in the background without needing babysitting.

Async by Default

Workflows that move forward without requiring synchronized meetings.

How It Works

From chaos to clarity in 3 steps.

1

Diagnose

Bottleneck Audit: We map friction points and identify root causes.

2

Build

Sprint (1-2 Weeks): We implement high-leverage changes and connect your tools.

3

Stabilize

Care & Iteration: Monitoring, refining, and addressing the next bottleneck.

Typical Timeline: 7–14 days for first go-live

Transparent Pricing

No hidden fees. Pause or cancel anytime.

Deep Dive Audit

Get a clear map of what’s slowing work down, and what to fix first.

Best for: Teams unsure where to start or which tools to use.
$500/ one-time
  • 90-min workshop (your real workflows, not theory)
  • 1-page bottleneck map (where time and attention leak)
  • Prioritized roadmap (what to fix first, what can wait)
  • Quick wins you can implement immediately
  • Clear recommendation: sprint vs. internal implementation
  • Simple guarantee: if we can’t find valuable fixes, we refund the fee
Book the Audit

Credit the audit fee toward your first sprint. Reserve a spot this week.

Most Popular

Sprint

Build and ship the highest-leverage fixes fast.

Best for: Teams ready to automate and ship in production quickly.
$2,500/ week
  • Implementation of the roadmap items that matter most
  • Tool connections and automation (n8n, Airtable, or code when needed)
  • Single source of truth setup (where applicable)
  • Documentation + handover (you own everything)
  • Team training so it sticks
  • 14-day post-sprint support
  • Limited slots per month to keep quality high
Start a Sprint

Typical engagement: 1 to 2 weeks.

Care

Keep systems reliable, monitored, and improving over time.

Best for: Teams that want reliability, monitoring, and continual iteration.
$1,000/ month
  • Proactive monitoring and reliability checks
  • Bug fixes and maintenance
  • Small tweaks and iterations as needs change
  • Quarterly review to spot the next bottleneck early
  • Light backlog for small enhancements each month
Get Care
Not sure where to start? Book the 15-min Bottleneck Call and we’ll point you to the right next step.

Questions?

Everything you need to know about working with us.

We’ll ask a few questions to understand where work is stalling and what’s creating the most drag. You’ll leave with a clear recommendation: fix it with a small process change, do a Deep Dive Audit, or move straight into a Sprint.
Usually not. We prefer to improve and connect what you already use (Slack, Notion, HubSpot, Sheets, ClickUp, Airtable, etc.). If a tool change is truly the bottleneck, we’ll propose it with a clear plan and a low-risk migration path.
No. We fix bottlenecks, not just tasks. Sometimes the best solution is simplifying a workflow, clarifying ownership, or setting a better intake process, then automating only what’s worth automating.
Most teams see the first “go-live” improvement within 7 to 14 days. Speed depends on how quickly we can get access, confirm requirements, and test with real data.
We only request the minimum access required, and we prefer time-bound access whenever possible. Credentials are handled through a password manager, and we can work inside your existing accounts so you keep control. NDA is available if you need it.
Pricing stays flat and predictable. The main variable is scope: how many workflows, systems, and edge cases we are shipping and supporting. We confirm the right plan on the Bottleneck Call so you don’t overbuy.
You own everything we build. We deliver documentation, a simple handover, and training so your team can run it confidently. If you want ongoing reliability and improvements, you can add Care.
Founders, operators, and team leads who feel like the “human glue” holding everything together. If work is getting stuck in follow-ups, spreadsheets, and Slack messages, we’re a good fit.
No. The goal is to remove low-value coordination and repetitive admin work so your team can spend more time on the work only humans can do.
One point person, access to the relevant tools, and examples of real workflows (screenshots, a few messages, or a short walkthrough). We keep requests lightweight and focused.

Who is KOVA?

We are a boutique automation agency obsessed with efficiency. Founded by engineers who got tired of seeing businesses waste talent on copy-pasting data. Our mission is to help 1000 companies reclaim 1 million hours of human time.

Book a 15-min Bottleneck Call

Quickly identify what’s slowing work down, what to automate, and what to fix first.

Quick form

Tell us what feels slow, and we’ll reply within 1 business day.

Or book a call below if you prefer live.

Book a 15-min Call

Find your friction points in 15 minutes.

Opens Calendly in new tab

Book a 15-min Bottleneck Call